The new quarter is starting, your team is struggling with inconsistent processes, and knowledge keeps walking out the door with departing employees. Meanwhile, some organizations seem to have teams that effortlessly onboard new hires and maintain consistent performance - every. single. time.
No, they don't have superhuman memory. They're using employee training software.
Companies with comprehensive employee training programs have 218% higher income per employee than those without formalized training. Organizations are 17% more productive and 21% more profitable when their employees receive the training they need.
So, if you want to build a more skilled, consistent, and profitable workforce, this guide is for you.
We've built a list of the best employee training software of 2025 that'll actually improve your team's performance and knowledge retention.
What is employee training software?
Unlike traditional classroom training, modern employee training software offers flexible, scalable solutions that can accommodate remote teams, different learning styles, and varying skill levels while providing detailed analytics on training effectiveness.
The global employee training software market is expanding rapidly - valued at $90.89 billion in 2023 and expected to reach $133.21 billion by 2031, growing at a 10.33% CAGR. This growth is driven by the urgent need for organizations to upskill their workforce and maintain competitive advantage.
Why employee training software matters in 2025
The business landscape is evolving faster than ever, creating an urgent need for continuous learning and development. 94% of employees say they would stay longer at a company that invests in their learning, while 74% feel they aren't reaching their full potential due to lack of development opportunities.
Key drivers making employee training software essential include:
- Skills Gap Crisis: 75% of employers globally struggle to find the right talent, highlighting critical skills gaps across industries
- Remote Work Revolution: Organizations need flexible training solutions that work for distributed teams
- AI Integration: By 2025, 40% of employee engagement software will incorporate AI for personalized learning experiences
- Compliance Requirements: Increasing regulatory demands require systematic training and tracking capabilities
- Knowledge Loss Prevention: Companies need to capture and transfer critical knowledge before it walks out the door
Types of employee training software
The employee training software landscape offers specialized solutions for different organizational needs and learning approaches.
Learning Management Systems (LMS)
Traditional LMS platforms like Trainual provide comprehensive course creation, delivery, and tracking capabilities. These systems excel at structured learning programs, compliance training, and formal certification processes.
Microlearning Platforms
Tools like Axonify focus on bite-sized, frequent learning experiences that improve knowledge retention through spaced repetition and gamification. These platforms are particularly effective for frontline workers and just-in-time training.
Knowledge Management Systems
Platforms like ScreenSteps and Whale combine training with knowledge documentation, creating searchable repositories of procedures, policies, and best practices that support both formal training and on-the-job performance.
Interactive Demo Platforms
Solutions like Supademo specialize in creating engaging, hands-on learning experiences through interactive product demonstrations and guided walkthroughs that help employees learn by doing.
Current employee training trends for 2025
Several key trends are reshaping how organizations approach employee training:
- AI-Driven Personalization: 35% growth in AI-powered training platforms that adapt to individual learning needs
- Microlearning Adoption: 17% higher completion rates for short, focused learning modules
- Mobile-First Training: 22% growth in mobile learning adoption for on-the-go employees
- Gamification: 30% boost in completion rates when training includes competitive elements
- Hybrid Learning Models: 25% growth in combined digital and in-person training approaches
5 best employee training software platforms in 2025
Instead of overwhelming you with dozens of employee onboarding tools, we handpicked the best employee training software across different categories and use cases.
Each platform excels in specific scenarios—from interactive product training to comprehensive learning management—helping you choose the right solution for your organization's training needs.
| Platform | Best For | Pricing | Ease of Use | G2 Rating |
|---|---|---|---|---|
| Supademo | Interactive Product Training | ⭐⭐⭐⭐ | ⭐⭐⭐⭐⭐ | 4.8 |
| Trainual | Comprehensive LMS | ⭐⭐ | ⭐⭐⭐⭐ | 4.7 |
| Axonify | Frontline Microlearning | ⭐⭐ | ⭐⭐⭐⭐ | 4.6 |
| ScreenSteps | Knowledge Management | ⭐⭐⭐ | ⭐⭐⭐⭐ | 4.5 |
| Whale | AI-Powered SOPs | ⭐⭐⭐⭐ | ⭐⭐⭐⭐⭐ | 4.6 |
1. Supademo
Supademo is the #5 fastest growing software product of 2025 and the #1 fastest growing in the Demo Automation category, revolutionizing how organizations create interactive employee training content.
Supademo enables teams to create engaging, interactive product walkthroughs and training demonstrations that help employees learn complex software and processes through hands-on experience.
What are Supademo's key features?
- Interactive Training Builder: Create engaging employee training with video or HTML capture
- Training Personalization: Dynamic variables, conditional branching, and custom trackable links for role-specific training
- Multi-training Collections: Combine various training modules into comprehensive onboarding sequences
- Supademo AI: AI-powered translation into 15+ languages, voiceovers, and automated training annotations
- Learning Analytics: Detailed engagement insights including completion rates, drop-off points, and employee progress
- Flexible Delivery: Export as PDFs, MP4s, embed in LMS, or share via trackable links
Here's an example onboarding kit built using Supademo -
What is Supademo's pricing?
- Free: Basic training creation with Supademo branding for individual trainers
- Pro ($36/creator/month): Team workspace, unlimited training content, advanced editing, and personalization features
- Scale ($50/creator/month): In-app triggers, desktop recording, custom domain, and advanced analytics
- Enterprise (custom pricing): Unlimited seats, HTML capture, advanced security, and dedicated training support
Supademo offers a 14-day free trial for Pro and Scale plans, with transparent per-creator pricing that scales with training team growth.
What are Supademo's pros and cons?
✅ Interactive training focus: Unique positioning for hands-on learning experiences that improve knowledge retention
✅ Rapid implementation: <5 minute setup time with intuitive training creation interface
✅ Strong learning analytics: Detailed engagement insights to optimize training effectiveness and identify knowledge gaps
✅ Multi-format delivery: Versatile sharing options from interactive training to video exports
✅ Global reach: 15+ language support for international training programs
❌ Training-specific focus: Primarily designed for product/software training rather than comprehensive LMS functionality
❌ Limited assessment tools: Fewer formal testing and certification features compared to full-scale LMS platforms
❌ Integration ecosystem: Smaller integration library compared to established enterprise training platforms
Pricing: ⭐️⭐️⭐️⭐️
Ease: ⭐️⭐️⭐️⭐️⭐️
G2 rating: 4.8/5
Supademo is perfect for teams who need to train employees on software, products, or complex processes through interactive, hands-on experiences. It's ideal for customer success teams training new hires on customer-facing tools, IT teams onboarding employees to new software, and product teams creating comprehensive training programs.
Companies report 67% faster employee proficiency when using interactive training methods.
2. Trainual
Trainual provides a comprehensive platform for creating business playbooks, SOPs, and training programs that transform organizational knowledge into systematic employee development.
What are Trainual's key features?
- Business Playbook Creation: Document all company processes, policies, and SOPs in a searchable, structured format
- AI-Assisted Content Generation: Automatically generate training content and processes based on industry best practices
- Role-Based Training Paths: Create customized learning experiences tailored to specific positions and responsibilities
- Testing and Compliance: Built-in assessments, quizzes, and e-signature capabilities for compliance tracking
- Progress Tracking: Detailed analytics on employee completion rates, assessment scores, and knowledge retention
- Mobile Accessibility: Native mobile apps and browser extensions for training access anywhere
What is Trainual's pricing?
- Small ($249/month): Up to 25 users with core training features and basic reporting
- Medium ($349/month): Up to 75 users with advanced features and custom branding
- Large ($449/month): Up to 150 users with full feature access and priority support
- Enterprise (custom pricing): Unlimited users with advanced security and customization
Note: Trainual uses company-wide pricing rather than per-user pricing, making it cost-effective for larger teams
What are Trainual's pros and cons?
✅ Comprehensive training system: Complete learning management with structured paths and assessments
✅ AI-powered content creation: Industry-proven templates and automated content generation for quick setup
✅ Strong compliance features: E-signatures, detailed tracking, and audit trails for regulatory requirements
✅ Role-based organization: Connect training to specific positions and responsibilities
✅ Excellent onboarding: Reduces employee onboarding time from 30 days to 15 days on average
❌ Higher cost: Company-wide pricing can be expensive for smaller organizations
❌ Complex initial setup: Comprehensive features require significant planning and configuration time
❌ Limited interactivity: More focused on documentation and testing than hands-on learning experiences
Pricing: ⭐️⭐️
Ease: ⭐️⭐️⭐️⭐️
G2 rating: 4.7/5
Trainual is ideal for organizations that need comprehensive employee training programs with strong documentation and compliance features. It's particularly valuable for companies with complex processes, multiple roles, and regulatory requirements. However, users aren't happy about Trainual's content organization, formatting options, and slow loading times.
For other options, explore our Trainual alternatives guide.
3. Axonify
Axonify specializes in microlearning and gamified training experiences designed specifically for frontline employees in retail, hospitality, manufacturing, and other high-volume environments.
What are Axonify's key features?
- Microlearning Library: Pre-built 3-5 minute interactive training modules covering a wide range of topics
- AI-Driven Reinforcement: Spaced repetition and personalized content based on individual knowledge gaps
- Gamification Platform: Points, leaderboards, badges, and rewards that drive 83% user engagement rates
- Real-Time Analytics: Track knowledge retention and training program effectiveness at individual and organizational levels
- Mobile-First Design: Accessible on smartphones, tablets, and in-store terminals for frontline workers
- Integration Capabilities: Connects with 150+ HRIS, LMS, and workplace applications
What is Axonify's pricing?
- Custom Pricing: Subscription-based model with pricing available upon request
- Enterprise Focus: Designed for large organizations with significant frontline workforces
- ROI-Based Value: Pricing structured around demonstrated impact on business metrics
Axonify provides custom quotes based on organization size, number of frontline employees, and specific training requirements.
What are Axonify's pros and cons?
✅ Proven engagement: Industry-leading 83% engagement rate with frontline employees
✅ Science-backed approach: Uses brain science and spaced repetition for superior knowledge retention
✅ Frontline specialization: Purpose-built for high-volume, high-turnover environments
✅ Comprehensive gamification: Advanced gaming mechanics that maintain long-term employee motivation
✅ Strong ROI metrics: Measurable improvements in employee performance and business outcomes
❌ High implementation cost: Premium pricing that may be prohibitive for smaller organizations
❌ Frontline focus: Less suitable for office workers or complex professional training
❌ Custom pricing: Lack of transparent pricing makes budget planning difficult
Pricing: ⭐️⭐️
Ease: ⭐️⭐️⭐️⭐️
G2 rating: 4.6/5
Axonify excels for organizations with large frontline workforces who need to improve knowledge retention and reduce turnover. But users complain about a clunky admin interface and a steep learning curve.
Check out our Axonify alternatives comparison for other options.
4. ScreenSteps
ScreenSteps is an AI-powered Knowledge Ops Platform designed to capture, share, and manage complex procedures while providing exceptional employee training and support.
What are ScreenSteps's key features?
- Knowledge Ops Platform: Comprehensive system for creating, managing, and delivering procedural knowledge
- AI-Powered Content Creation: Intelligent assistance for creating clear, step-by-step procedures and training materials
- Find & Follow System: Structured approach that makes procedures easily discoverable and actionable
- Chrome Extension: Contextual help that appears exactly when and where employees need assistance
- Advanced Analytics: Detailed insights into content usage, employee performance, and knowledge gaps
- Training Course Creation: Convert procedures into structured training programs with assessments
What is ScreenSteps's pricing?
- Starter ($239/month): Basic knowledge management for small teams
- Professional (custom pricing): Advanced features with training capabilities and analytics
- Enterprise (custom pricing): Full platform with dedicated implementation support
ScreenSteps offers different implementation tiers from self-service to full-service content creation and migration.
What are ScreenSteps's pros and cons?
✅ Knowledge Ops approach: Unique methodology that combines documentation with performance support
✅ Excellent customer support: Highly rated implementation assistance and ongoing customer success
✅ Contextual delivery: Chrome extension provides help exactly when and where employees need it
✅ Proven methodology: Find & Follow system significantly reduces employee errors and questions
✅ Content migration services: Professional services to help transition existing knowledge into the platform
❌ Higher pricing: Premium cost compared to basic documentation tools
❌ Learning curve: Comprehensive platform requires training to maximize effectiveness
❌ Implementation time: Full deployment can take weeks or months depending on content volume
Pricing: ⭐️⭐️⭐️
Ease: ⭐️⭐️⭐️⭐️
G2 rating: 4.5/5
ScreenSteps is ideal for organizations with complex procedures who need to reduce employee mistakes and accelerate training. It's particularly valuable for customer service teams, operations departments, and any organization where procedural accuracy is critical. But most companies do complain about limited customization, pricing, collaboration and integration limitations.
Explore more options in our ScreenSteps alternatives guide.
5. Whale
Whale is the #1 AI-powered SOP platform that makes it easy to capture, share, and manage process documentation while providing automated employee training and team alignment.
Whale combines AI-powered documentation creation with comprehensive training features, helping organizations systematize their knowledge and scale their teams effectively.
What are Whale's key features?
- AI-Powered Documentation: Automatically generate SOPs and training content based on recorded workflows
- Step Recorder: Capture complex processes in real-time with automatic step-by-step instruction creation
- Training Automation: Convert procedures into interactive training flows with auto-generated quizzes
- Smart Analytics: Track employee progress, identify knowledge gaps, and measure training effectiveness
- Browser Extension: Access training and procedures directly within existing business applications
- Team Collaboration: WYSIWYG editor, commenting, and review workflows for collaborative content creation
What is Whale's pricing?
- Free Plan: Basic features for small teams getting started with process documentation
- Pro Plan ($10/user/month): Advanced features including AI documentation, analytics, and integrations
- Enterprise Plan (custom pricing): Advanced security, custom integrations, and dedicated support
Whale offers transparent per-user pricing with a generous free plan for teams to get started.
What are Whale's pros and cons?
✅ AI-powered efficiency: Automatically generate training content and SOPs from recorded workflows
✅ Affordable pricing: Competitive rates starting at $10/user/month with a functional free plan
✅ User-friendly interface: Intuitive design that requires minimal training for team adoption
✅ Comprehensive integrations: Connects with popular tools like Slack, Microsoft Teams, and Google Drive
✅ Strong customer support: Highly rated customer success team and implementation assistance
❌ Limited advanced features: Fewer sophisticated training features compared to enterprise LMS platforms
❌ AI content refinement: Generated content may require manual editing for specific organizational needs
❌ Scaling considerations: May lack some enterprise-level features required by very large organizations
Pricing: ⭐️⭐️⭐️⭐️
Ease: ⭐️⭐️⭐️⭐️⭐️
G2 rating: 4.6/5
Whale is perfect for SMBs and growing organizations who need to systematize their processes and create consistent employee training programs. It's ideal for companies that want to leverage AI to accelerate documentation creation while maintaining high-quality training delivery.
For other options, see our Whale alternatives analysis.
Start building your employee training strategy
A single employee training platform may not address every learning and development need across different departments and use cases.
Consider combining complementary training solutions to create a comprehensive employee development strategy:
Start with Supademo for creating engaging, interactive training content that helps employees learn software and complex processes through hands-on experience.
The key is matching platform capabilities to specific training objectives:
- Interactive product training: Supademo for hands-on software learning
- Comprehensive programs: Trainual for structured, compliance-focused training
- Frontline engagement: Axonify for high-volume, high-turnover environments
- Procedural accuracy: ScreenSteps for complex process training and support
- Process standardization: Whale for AI-powered documentation and team alignment
Mix and match platforms to create an employee training ecosystem that drives measurable business outcomes and sustainable workforce development.
Frequently Asked Questions
What's the ROI of implementing employee training software?
Companies with comprehensive training programs see 218% higher income per employee, 17% higher productivity, and 21% higher profitability. Additionally, 94% of employees stay longer at companies that invest in their learning.
How do I choose between comprehensive LMS and specialized training tools?
Comprehensive LMS platforms (like Trainual) are ideal for formal training programs, compliance requirements, and structured learning paths. Specialized tools (like Supademo or Axonify) work better for specific use cases like product training or frontline engagement.
What's the difference between traditional training and modern employee training software?
Modern training software offers personalized learning paths, real-time analytics, mobile accessibility, and microlearning approaches that improve retention rates by 25-60% compared to traditional methods.
How long does it take to implement employee training software?
Simple platforms like Whale or Supademo can be implemented in days, while comprehensive systems like Trainual or ScreenSteps may require weeks to months depending on content volume and customization needs.
Can training software help with employee retention?
Yes - organizations with strong training programs report 24% higher profit margins and significantly improved employee retention. 59% of employees directly link their performance to the training they receive.
What metrics should I track for training effectiveness?
Key metrics include completion rates, assessment scores, time-to-proficiency, knowledge retention over time, employee satisfaction scores, and business impact metrics like reduced errors or improved performance.
Ready to transform your employee training strategy? Start with Supademo's free trial to create engaging interactive training content that helps your team learn faster and retain knowledge longer.
