Trainn helps you build a single source of training and learning resources—product walkthroughs, onboarding, employee upskilling, etc.

However, its hefty pricing and missing key features make it less than ideal for many teams, leading customers to seek better Trainn alternatives.

To help, I've curated a list of 5 of the best Trainn alternatives & competitors of 2025 that pack a punch in terms of features, affordability, and ease of use.

TL;DR

What is Trainn?

Trainn is a no-code training platform that facilitates knowledge sharing across an organization. It offers four key tools to educate in-house teams, customers, and other stakeholders.

• Videos: Record your screen and get an auto-generated video with a textual description
• Documentation: Convert videos into structured step-by-step walkthroughs
• Knowledge hub: Organize video content in a centralized repository and manage private or public access
• Learning management system: Create a comprehensive educational hub with assessments, certifications, and progress tracking

One of Trainn’s biggest advantages is its ability to function as a unified knowledge hub. You can store, manage, and distribute documentation while ensuring the right stakeholders—whether internal teams, customers, or partners—have on-demand access to the resources they need.

However, despite being a jack of all trades, Trainn falls short of excelling in all the areas, making users consider other options.

Why do customers look for Trainn alternatives? (with proof)

I took Trainn for a free spin and found major limitations that prompt users to seek alternatives.

Reason 1: Slow performance and non-intuitive editing interface

If there’s one thing that every software user wants, it's fast performance. No one wants to watch a page load instead of getting work done.

That’s one of the Trainn's biggest drawbacks.

After recording, it took almost 90-120 seconds to generate the final video output, and publishing them isn’t instant, either.

Additionally, unlike most modern training platforms, Trainn relies on timestamp-based editing. I had to manually scrub through each video to find the exact moments to edit. While this might work for shorter clips, it can quickly become a herculean task for longer videos.

Reason 2: Limited video editing capabilities

Trainn didn’t quite hit the mark in video customization. This limitation made it challenging to produce the valuable and high-converting content I wanted.

It lacks:

• Drag-and-drop slide reordering—essential for quickly rearranging long walkthroughs.
• Hotspot designs—to highlight key areas and improve engagement.
• Personalization options—to tailor videos to specific users or customer segments.
• Interactive elements—such as buttons, clickable CTAs, or built-in email capture fields for lead nurturing.

Without these, you might have to find workarounds or use external tools to polish the recorded materials, adding extra effort and friction to the workflow.

Reason 3: Pricing can be expensive for the features offered

Trainn isn't truly an all-in-one training software, as the most valuable features are locked behind its higher-priced plan.

For example, the Starter and Pro plans only include video creation and documentation, while premium features like a knowledge base and LMS require a custom enterprise plan.

This means you might underestimate the total cost, only to realize you need to upgrade to access essential tools later. Meanwhile, several competing platforms offer these features at a more transparent and affordable price (I’ll cover that below).

Reason 4: Limited integrations

Integrations with CRMs, analytics tools, and communication platforms are essential for tracking engagement and improving user experience.

Trainn, however, lacks key integrations like Google Analytics 4 or HubSpot, making it harder for you to track user behavior and automate workflows.

What's even more concerning is that access to existing integrations is restricted based on pricing:

• Starter plan: No integrations at all
• Pro plan: Only integrates with YouTube and Intercom

This forces teams to either work in silos, manually transfer data between platforms or upgrade to expensive plans.

The bottom line: Trainn's pricing is structured to push you to buy its highest-priced plan, which lacks key features and can hit your budget expectations.

What are the best alternatives to Trainn in 2025?

1. Supademo

Supademo is a leading demo automation platform and customer education software that helps you build interactive product walkthroughs through a no-code editor to improve customer experience, training, and onboarding.

What are Supademo's key features?

🏆 Supademo is the #5 fastest growing software products on G2. Learn why.

Powerful demo editing

Unlike Trainn, Supademo offers the best built-in editing features, helping you build engaging and high-converting interactive product walkthroughs.

Once you stop recording, Supademo automatically (and quickly) adds hotspots, writes accurate text annotations, zooms into important clicks, and applies themes. This automated process receives a ready-to-share demo in an instant.

But, if you are looking to polish the demo further, use the following tools.

You can customise the walkthrough order by dragging and dropping in the left navigation menu. Or delete the ones that aren't quite right for sharing.

And you can convert your demos into a lead generation asset using the following features.

• Intro chapters: Add a visually appealing cover to lure viewers in
• Dynamic variables: Personalize demo titles, hotspot texts, and call-to-action (CTA) buttons with the recipient's and their company's name.
• Email capture forms: Include email capture forms and surveys strategically between slides.

AI at your fingertips

Supademo's AI features help you focus on recording the necessary steps while it takes care of repetitive tasks like improving annotation, adding voiceovers, and translation.

• Synthetic voiceovers: Creates human-like voices to dictate your demos. You can choose from multiple accents, tones, and languages.
• Text enhancement: Auto-generate text annotations based on the prompt you share.
• Video translations: Engage global users by translating demo content (titles, chapters, CTA text, hotspots, etc.) into 15+ languages.

In-depth analytics

Supademo's analytics dashboard gives you a snapshot of the key metrics, including:

• Number of viewers: Users who have viewed a demo (you can filter by internal or external viewers)
• Average engagement rate: Overall interaction and engagement with the demo
• Completion rate: Number of users who have watched the demo till the last step
• CTA click: Number of users who have clicked on CTA buttons

These numbers give you high-level insights into whether your customer education efforts are paying off.

What is Supademo’s pricing?

Supademo offers 4 paid plans and a free plan.

What are Supademo’s pros & cons?

✅ Simple and intuitive interface makes creating interactive product demos effortless

✅ Features like Showcases allow you to build entire storytelling workflows

✅ Auto-captures screens and highlights key areas with built-in hotspots

✅  Seamless workspace management with flexible team collaboration

❌ Supports fewer native integrations than some competitors currently offer HubSpot, Salesforce, Marketo, Zapier, Google Analytics, and Slack integration.

Why is Supademo a better alternative to Trainn?

Supademo wins over Trainn in multiple aspects, whether it's the ease of building a training demo or pricing plans.

But, before I jump into the details, here's a quick rundown of Supademo vs. Trainn:

Supademo is extremely user-friendly

Supademo’s remarkable ease of use sets it apart from Trainn. From the moment you sign up, you’re guided step-by-step to create your first demo—no guesswork or wasted time. Compared to Trainn’s more trial-and-error approach, Supademo’s frictionless onboarding ensures you can go from zero to a polished customer education deliverable in record time.

...And these G2's comparison ratings don't lie.

Supademo offers more flexible recording options

Trainn only offers two options to build training videos—screen recording via its browser extension or uploading a pre-recorded video. This restricts the type of training content you can create.

Supademo, on the other hand, offers multiple ways to capture and present your product, including:

• Chrome extension: Record web applications smoothly in just a few clicks.
• Desktop app: Capture and create apps on your Mac and convert them into demos.
• Figma plugin: Convert Figma designs into prototypes or interactive demos.
• Image/video upload: Repurpose existing screenshots and videos into guided product tours.
• HTML-based recording: Capture dynamic web elements for precise, interactive demonstrations.

With Supademo, you’re not boxed into one rigid workflow—you get the freedom to build demos in the way that best suits your team.

Supademo offers more value at a budget-friendly price

One of Trainn’s biggest drawbacks is its pricing structure—while it's an all-in-one toolkit, core features like the Knowledge Hub and LMS are locked behind the highest-priced plan.

Supademo, in contrast, delivers more value at a fraction of the cost:

Each plan is based on the number of creators—ensuring you only pay for what you need. With access to multiple roles, you can save costs by giving only 'view access' to certain users.

Entry-level pricing starts at just $27 /creator/month—nearly half of Trainn’s $49/month but with twice the functionality.

2. Userpilot

Userpilot is a digital adoption platform (DAP) that offers insights into how users interact with your product. It helps create an interactive customer onboarding experience by building interactive guides, UI elements, and feature tags through a Chrome Extension.

Trainn doesn’t support in-app product tours, Userpilot does. Not only can you build product tours to attract new users, you can also enhance the experience for existing and new users through in-app guides.

What are Userpilot's key features?

• No-code builder: Offers a Chrome extension-based editor that helps you edit the in-app guides. You can use the templates to create hotspots, tooltips, checklists, or build your own.
• Funnel analytics: Create a funnel report reflecting the customer’s onboarding journey. You can monitor a user's engagement and conversion rate by using filters like name, ID, signup date, etc..
• A/B testing: Built-in native A/B testing tools to create variants of different UI elements and run split tests to find the most engaging one.

What is Userpilot’s pricing?

What are Userpilot’s pros and cons?

✅ Shows detailed user engagement insights for different UI elements

✅ Ease of guide creation with drag-and-drop builder

✅ Offers tons of integration at entry-level plan

❌ Complex and buggy interface

❌ Expensive entry-level plans with basic features

3. Document360

Document360 is a purpose-built knowledge base platform to create a central hub for employees and customers. It offers three types of editor—Markdown (uses syntax and HTML to customize articles), WYSIWYG (rich text formatting, no custom code), and advanced WYSIWYG editor (supports rich-text formatting, syntax, and HTML).

As it’s built for centralizing knowledge, it offers more advanced features than Trainn, such as ready-to-use templates and integration with CRM, communication, and chatbot software. It also supports up to 6 levels of categories and subcategories, helping you build nested layers to organize complex documents.

What are Document360’s key features?

• Advanced analytics: Understand how viewers are interacting with the content. You can see metrics like total views, reads, likes or dislikes, and the performance of articles over time through visual graphs.
• Versioning and rollback: Track different versions of your article and quickly revert to previous ones without worrying about losing your progress.
• Localization: Offers multilingual support in 30+ languages helping you cater to your global audience in a language they’re most comfortable in.

What is Document360’s pricing?

The pricing is not available publicly. You need to book a demo to get a quote. But here's a look into the features available in each plan.

What are Document360’s pros and cons?

✅ Customer support team is prompt and knowledgeable in their response

✅ User-friendly interface with a low learning curve

✅ 120+ integrations, including Slack, Zendesk, Freshdesk, Drift, and more

❌ Only share previews with Documents360 account holders. Extra fees apply to share with unpaid users

❌ The pricing is non-transparent and can be on the expensive fence

❌ The editor often glitches when you upload multiple articles back to back or with large file sizes

4. Scribe

Scribe is text-based documentation creation software that works on a screen recording basis. You record your screen using its Chrome Extension and it’ll automatically generate step-by-step guides highlighting the clicks and describing each step.

Scribe is a perfect Trainn alternative for teams who rely on textual documentation and are looking to build a knowledge base for internal use. It’s intuitive, supports team collaboration, and offers essential editing features.

What are Scribe’s key features?

• Information redaction: Blur sensitive information, such as email addresses, contact numbers, etc., through manual or automated redaction. At an enterprise plan, you can set up enforced redaction to standardize redaction across the whole organization.
• Multiple sharing options: Export your guides as PDF, HTML, or Markdown. The tool offers confluence integrations for easy embedding across the web.
• Scribe insights: Shows the completion rate, viewers' details, and how often the guide was viewed.

What is Scribe’s pricing?

What are Scribe’s pros and cons?

✅ Easy to share and embed across the web

✅ Shows available scribes when users are on a specific screen

✅ Intuitive interface with multiple exporting options

❌ Mobile screen capture isn’t available. You can only take screenshots to create a mobile-based guide

❌ Doesn’t capture steps when there’s a pop-up or secondary window open in the recording screen

❌ No option to add voiceovers within the guide

5. Tango

Tango is a user-friendly product walkthrough software to create linear interactive demos. It supports web and desktop recording with text and image-based output.

Unlike Trainn, Tango is intuitive, fast, and affordable. Every output it generates is on-point and requires minimal edits. And it offers unlimited flows for $24/user/month.

What are Tango’s key features?

• Demo analytics: Shows metrics like the total number of views, completion rate, and drop-off steps.
• Guide Me: Creates a real-time clickable walkthrough that works if the viewer has the Tango extension installed.
• Nuggets: Pin quick guides, tips, or notes on specific clickable elements in the app. You can also add Tango links, text, and other URLs to give access to all the relevant info to the viewer.

What is Tango’s pricing?

What are Tango’s pros and cons?

✅ User-friendly interface and low learning curve

✅ Can easily adjust the step sequences due to the drag-and-drop function

❌ Can only create simple and linear walkthroughs

❌ Zoom isn’t captured accurately, especially on bigger screen size

❌ Guide Me feature only works if the user downloads the Tango extension

How to select the right Trainn alternative?

Trainn is a viable choice for companies who want an all-in-one solution to build training programs and have a huge budget to invest. But, for others, the pricing is too high, and the features offered may be insufficient.

All the alternatives I discussed offer something that Trainn lacks–be it better pricing plans or built-in team collaboration.

Among all, Supademo stands out as the best Trainn alternative. Here's why:

• Easy to use: You can record and make your first demo live build in under 5 minutes with its intuitive interface and navigation
• Record however you prefer: Chrome extension, Mac app, image uploads, Figma plugin, and HTML-based recording.
• Top-notch editing: You can make each demo on-brand with various editing tools—hotspot designs, custom backgrounds, and cool animations.
• Team collaboration: Invite team members to leave comments, share with external users with 'view-only' access, or give access to a certain workspace.

Start exploring all the features with the forever-free plan and upgrade to our paid tiers whenever you feel ready to scale your demo production.