QuickBooks Interactive Demo
Explore an interactive product demo of QuickBooks, a comprehensive accounting software that helps small businesses and self-employed professionals manage finances, track expenses, create invoices, process payroll, and generate financial reports for better business decision-making.
What is QuickBooks?
QuickBooks is the world's most widely used accounting software for small and medium businesses, with over 8 million subscribers globally. Developed by Intuit since 1983, QuickBooks handles bookkeeping, invoicing, expenses, payroll, tax preparation, and financial reporting in one platform.
QuickBooks Online (cloud-based) connects to bank accounts and credit cards to automatically categorize transactions. It generates profit and loss statements, balance sheets, and cash flow statements that accountants and CPAs can access directly. QuickBooks Payroll handles payroll taxes automatically alongside the accounting.
QuickBooks' ecosystem of accountant partners — over 600,000 QuickBooks ProAdvisors — makes it the default choice for businesses that work with an outside bookkeeper or CPA, as most accountants are familiar with and prefer QuickBooks.
How to get started with QuickBooks
- 1
Start your free trial
Sign up at quickbooks.intuit.com — 30-day free trial. Simple Start starts at $15/month for one user, Plus at $45/month for project tracking, and Advanced at $100/month for more users and reporting.
- 2
Connect your bank accounts
Connect your business checking, savings, and credit card accounts. QuickBooks downloads transactions automatically and categorizes them using AI. Review and approve categorizations regularly.
- 3
Set up your chart of accounts
QuickBooks creates a standard chart of accounts automatically. Customize it for your business: add accounts for specific expense categories, revenue streams, and balance sheet items your business uses.
- 4
Create and send invoices
Create invoices from the Sales module. Add your logo, payment terms, and line items. Send by email with a 'Pay Now' link for online payment via ACH or card. Track which invoices are paid, overdue, or unpaid.
- 5
Run financial reports
Generate Profit & Loss, Balance Sheet, and Cash Flow statements with one click. Share with your accountant by inviting them as a collaborator. Export reports to PDF or Excel for board decks.
Who is QuickBooks most useful for?
Small business owners who need reliable bookkeeping, invoicing, and tax preparation without a full-time accountant. Use Supademo to create interactive guides for your team showing how to record expenses, create invoices, and run financial reports in QuickBooks.
Freelancers and self-employed professionals who need to track income, send invoices, and prepare for quarterly tax payments.
Business owners working with accountants and bookkeepers — QuickBooks is the standard that most CPAs and bookkeepers use, making collaboration seamless.
Retail and e-commerce businesses using QuickBooks integration with Shopify, Amazon, and Square to automatically sync sales and reconcile accounts.
Alternatives to QuickBooks
Looking for alternatives to QuickBooks?
Here are four tools worth evaluating depending on your needs.
Strong competitor to QuickBooks Online with better multi-currency support and a cleaner UI. More popular in Australia, NZ, and UK. In the US, QuickBooks has broader accountant adoption.
Better UX for service-based businesses and freelancers. Strong invoicing and time tracking. Less powerful for complex accounting and inventory. QuickBooks is more comprehensive.
Completely free bookkeeping and invoicing (charges for payroll and payments). Less powerful than QuickBooks but sufficient for solo businesses and freelancers on a tight budget.
Strong in UK and enterprise contexts. Less popular in the US than QuickBooks. Sage 50 (desktop) is used by larger SMBs. QuickBooks has a larger US accountant network.
FAQs on QuickBooks
Commonly asked questions about QuickBooks. Have more? Reach out and our team will be happy to help.
What is the difference between QuickBooks Online and QuickBooks Desktop?
QuickBooks Online is cloud-based with automatic updates, bank sync, and mobile access. QuickBooks Desktop (Pro, Premier, Enterprise) is locally installed software with more powerful inventory management for product-based businesses. Most new businesses start with Online.
Does QuickBooks do payroll?
Yes. QuickBooks Payroll is an add-on ($45-$125/month + $6/employee) that handles direct deposit, payroll tax calculations and filings, W-2s, and new hire reporting. It integrates seamlessly with QuickBooks accounting.
Can my accountant access QuickBooks?
Yes. Invite your accountant as an Accountant user with full access to your books. QuickBooks ProAdvisors (certified QuickBooks accountants) work in hundreds of thousands of client books — most US CPAs are familiar with the platform.
Does QuickBooks track inventory?
Yes. QuickBooks Plus and Advanced include inventory tracking with product quantities, cost of goods sold, and low-stock alerts. For complex manufacturing or multi-location inventory, QuickBooks Commerce or Enterprise editions are more powerful.
What integrations does QuickBooks have?
QuickBooks integrates with 750+ apps including Shopify, Square, PayPal, Stripe, Salesforce, HubSpot, Bill.com, Gusto, and more. These sync sales, payments, and expenses automatically to reduce manual data entry.
Is QuickBooks suitable for nonprofits?
Yes. QuickBooks has features for nonprofits: class tracking for program expenses, donor/grant management, and 990 report preparation. Many nonprofits use QuickBooks Plus or work with a ProAdvisor familiar with nonprofit accounting.