1. Sign in to Google Analytics and Click Admin
2. Navigate to the account, property, or view you want to share
3. Click Access Management in the Account, Property, or View column
4. Click + in the Account permissions list
5. Click on "Add users".
6. Next, enter the email address of the user you want to share access with
7. Video Step
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8. Select the permissions you want to share
9. Click Add and you're done!
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This interactive demo/guided walkthrough on How to share Google Analytics access was created using Supademo.
How to share Google Analytics access : Step-by-Step Guide
Begin by logging into your Google Analytics account. Once you’re in, look for the Admin option located in the lower left corner to access the settings for managing your account.
After opening the Admin panel, identify the specific account, property, or view where you want to make changes. This is important as permissions are managed separately within each level.
Within the appropriate column for Account, Property, or View, click on Access Management. This section will allow you to view and modify user permissions for that particular scope.
Look for the plus icon (+) in the Account permissions area. Clicking this button will start the process of granting access to new users.
Choose the option labeled "Add users" to bring up the form where you can specify who should receive access to the selected account or property.
Enter the email address of the person you want to grant access to in the provided field. Double-check this information to ensure the right user receives the invitation.
For a visual walkthrough, check out the video demonstration linked below, which guides you through the process step-by-step.
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Next, select the specific permissions or roles you want this user to have. Be thoughtful here, as these control what data and functions the user can access.
Once you’re satisfied with the permissions, click the Add button to finalize and share access. The new user will now be able to interact with your Google Analytics account based on the permissions you’ve set.
With everything set up, you’re ready to quickly create detailed Supademo reports and share insights in just a few seconds.
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FAQs
Commonly asked questions about this topic.
What types of user roles can I assign in Google Analytics?
Google Analytics offers roles like Viewer, Analyst, Editor, and Admin, each with different permissions—from read-only access to full administrative control. Choose based on the level of access the new user requires to maintain security.
Can I share access to a specific property without giving access to the entire account?
Yes, Google Analytics lets you assign permissions at the Account, Property, or View level. This means you can give access only to specific properties while restricting access to others within the same account.
How do I revoke access from a user in Google Analytics?
To revoke access, go to the Admin panel, select Access Management at the appropriate level, find the user, and remove their permissions or delete the user entry entirely. This immediately prevents further access.
Do the users I add need a Google account?
Yes, users must have a Google account to be granted access to Google Analytics. Access invitations are sent to their Google email, which they use to log into Google Analytics.
Is there a limit to how many users I can add to Google Analytics?
Google Analytics allows multiple users, but there is a limit set by Google (up to 100 users per account). For most use cases, this is sufficient to share access with team members and stakeholders.
What permissions should I give if I want someone to only view reports?
Assign the Viewer role to users who should only access reports without editing capabilities. This role allows them to explore and analyze data but prevents configuration changes.
How secure is sharing Google Analytics access with others?
Sharing access via Google’s permission system is secure, provided you only grant necessary permissions to trusted users. Always review permissions regularly and remove users who no longer need access.
Can I share access to Google Analytics without sharing my Google password?
Yes, you never need to share your password. Google Analytics uses permission-based access control, so you add users by email and assign roles without revealing your account credentials.
What happens after I add a user to Google Analytics?
After adding a user and assigning permissions, they receive an email notification. Once accepted, they can access Google Analytics at the level and with the privileges you granted immediately.
Can I see who currently has access to my Google Analytics account?
Yes, under Access Management you can view a list of all users with permissions, their roles, and levels of access. This helps you manage and audit user permissions efficiently.
Vimal Kumar
Product Operations Associate
Vimal Kumar helps build and grow Supademo’s team and GTM efforts, with a focus on figuring out growth levers and improving product traction.
